Executive Secretary – Administrative Support

About the role

The Secretary provides high‑level administrative and operational support to senior management, ensuring smooth office operations in a fast‑paced environment. The ideal candidate combines strong business acumen with exceptional organisational abilities.

Key responsibilities

• Type, proofread and dispatch all outgoing correspondence to the highest standard.
• Prioritise, review and forward incoming mail to the line manager.
• Handle routine standardised correspondence and alert the line manager to important matters.
• Coordinate with internal departments on behalf of the line manager to maintain workflow.
• Draft professional letters for the line manager.
• Maintain an organised filing system for all documents.
• Attend meetings, record accurate minutes and follow up on action items.
• Manage telephone calls and appointments, applying effective screening.
• Update and maintain a comprehensive contacts database.
• Arrange travel and coordinate external business trips for the line manager.

Required profile

• Minimum 4 years of relevant experience, including exposure to senior‑management environments.
• University‑level qualification or progress towards a relevant professional credential.
• Excellent written and verbal communication skills.
• Team‑player attitude with experience managing change.

Required skills

• Strong proficiency in Microsoft Office applications.

What we offer

• Competitive salary ranging from 7,000 AED to 9,000 AED per month.
• Opportunity to work closely with senior leadership in a dynamic office setting.