Executive Secretary / Assistant to CEO

About the role

The International Community Schools group is seeking a highly organized Executive Secretary/Assistant to support its Chief Executive Officer. This full‑time position is based in Abu Dhabi and offers the chance to work closely with senior leadership across six school branches.

Key responsibilities

• Manage the CEO’s calendar, appointments, meetings and travel logistics.
• Prepare meeting agendas, presentations, reports and take accurate minutes.
• Draft, proofread and handle professional correspondence in English and Arabic.
• Serve as the primary liaison between the CEO and internal/external stakeholders.
• Maintain confidential executive files and records with utmost discretion.
• Coordinate with school leaders and department heads across all branches.
• Track action items and ensure timely follow‑up on executive decisions.
• Organise executive meetings, events and official visits.
• Provide general administrative support as required.

Required profile

• Bachelor’s degree in Business Administration, Management or a related field.
• 3–5 years of experience supporting senior executives as an Executive Secretary or Assistant.
• Fluency in Arabic and English (reading, writing, speaking) is mandatory.
• Previous experience in the education or school sector is highly preferred.
• Strong professionalism, integrity and ability to handle confidential information.

Required skills

• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with digital collaboration tools.

What we offer

• Competitive salary and benefits package.
• Professional, collaborative working environment.
• Opportunity to contribute to the strategic growth of a leading educational group.