Executive Secretary

About the role

The Executive Secretary provides high‑level administrative support to the Chief Executive Officer, ensuring the CEO’s day runs smoothly and efficiently. This senior‑level position demands confidentiality, strong organisational abilities, and the capacity to manage a wide range of tasks.

Key responsibilities

• Manage the CEO’s calendar, schedule appointments, meetings and travel arrangements.
• Handle incoming and outgoing communications, including emails, calls and written correspondence.
• Coordinate travel logistics such as flights, accommodations and ground transport.
• Prepare meeting materials, agendas and take minutes when required.
• Organise and maintain documents, files and records for quick access.
• Conduct research and provide briefing summaries on various topics.
• Act as liaison between the CEO and executives, staff, clients and external contacts.
• Track expenses, prepare reports and ensure compliance with budget guidelines.
• Support special projects, events and site visits as assigned.

Required profile

• Bachelor’s degree in business administration, management or a related field (or equivalent experience).
• 3‑5 years of experience as an executive secretary or executive assistant supporting senior leaders.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism when handling confidential information.
• Strong multitasking ability and attention to detail.

Required skills

• Proficiency with Microsoft Office suite (Word, Excel, PowerPoint, Outlook).