HR Executive - IKEA Store

About the role

The Store Admin & HR Executive supports the HR business partners and keeps human resources running smoothly within the IKEA store. The role works directly with new joiners, handles HR enquiries, keeps accurate records, ensures compliance with labor laws and coordinates outsourced employment contracts.

Key responsibilities

• Induction and onboarding: meet new joiners on their first day, prepare their induction packs and give them badges, uniforms, locker keys and access cards; work with the HRSS team so their user and email accounts are set up and shared with line managers.
• Communicate store policies, procedures and announcements, and answer employee HR questions with the store HRBP's support; report work needs and recommendations to the HRBP.
• Help line managers understand and apply HR policies, and coordinate travel and hotel arrangements for employees on emergency leave.
• Maintain records for disciplinary meetings and event documentation, and consolidate payroll and leave reports monthly after checking store exceptions daily.
• Keep attendance, overtime, turnover, sick leave, recruitment tracker, nationality mix and holiday records, and produce KPI reports.
• Prepare meeting slides, take notes, circulate them and keep stationery and office supplies stocked; negotiate prices and get quotations from vendors.
• Organize employee engagement activities and social events such as the annual party, and build working relationships with Al-Futtaim HR teams and store management.
• Archive office documents, support department managers with audits, and follow up on probationary reviews and contract renewals.

Required profile

• High school or trade school graduate; a bachelor's degree in business administration is preferred.
• 3 to 4 years of experience in a similar role, ideally as an HR Generalist.
• Excellent communication and interpersonal skills with a good command of English.
• Understanding of labor laws and HR policies; knowledge of country labor laws is a plus.

Required skills

• Proficiency with MS Office; familiarity with SAP is preferred.
• Strong organizational and planning skills.