Office Administrator

About the role

We are looking for a proactive Office Administrator to oversee both human‑resources and administrative functions. You will act as a central point of contact for recruitment, employee relations, payroll coordination, and day‑to‑day office operations.

Key responsibilities

• Manage the full recruitment cycle: post vacancies, screen candidates, schedule interviews and support onboarding.
• Maintain accurate employee records, prepare contracts, offer letters and other HR documentation.
• Process leave, attendance, overtime and coordinate payroll inputs.
• Ensure compliance with labour laws and internal policies, and address employee inquiries.
• Coordinate performance evaluations, probation reviews and organise training programmes.
• Handle visa, immigration and related employee documentation when required.
• Oversee daily office operations, supplies, equipment and vendor relationships.
• Organise company files, confidential documents and manage travel arrangements.
• Manage incoming communications, correspondence and courier services.
• Assist management with reports, presentations and meeting minutes.
• Monitor office maintenance, cleanliness and facility management.
• Support procurement of office materials and negotiate with suppliers.
• Ensure timely renewal of licences, permits, insurance and administrative records.
• Help develop and implement office policies and procedures.

Required profile

• Proven experience in HR and office administration.
• Strong organisational and multitasking abilities.
• Good knowledge of labour legislation and HR best practices.
• Excellent communication skills and ability to resolve workplace issues.
• Detail‑oriented with a focus on accuracy in record‑keeping.

Required skills