Office Assistant AE

About the role

We are looking for a highly organized, reliable and proactive Office Assistant to support daily office operations and ensure smooth business activities. The role involves managing documents, schedules, communications and routine administrative tasks while providing professional support to managers and team members.

Key responsibilities

• Provide general administrative support to managers and team members.
• Organise and maintain digital and physical files, records and databases.
• Handle routine emails, messages, calls and administrative requests.
• Assist with scheduling meetings, appointments and team activities.
• Prepare, format and update reports, documents, spreadsheets and presentations.
• Perform data entry and verify information for accuracy.
• Coordinate information and requests between internal teams and external contacts.
• Monitor deadlines, tasks and follow‑ups to ensure timely completion.
• Support invoicing, expenses, orders and other administrative records as needed.
• Maintain office supplies, equipment and routine office‑related needs.
• Help organise meetings, events and internal activities.
• Maintain accurate administrative records and support onboarding processes.
• Identify administrative issues and propose practical solutions while preserving confidentiality.

Required profile

• Detail‑oriented, professional and able to handle confidential information.
• Independent, proactive and capable of taking initiative.
• Strong organisational and time‑management abilities.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.
• Comfortable using email, calendars, spreadsheets, databases and digital communication tools.
• Strong data‑entry and documentation skills.