Office Manager / Executive Assistant

About the role

Gateworth is recruiting for a leading international infrastructure group in Dubai. The role combines office management with executive assistance, supporting senior partners across EMEA and LATAM and ensuring smooth daily operations.

Key responsibilities

• Provide proactive executive support, including complex diary management, travel arrangements and meeting coordination.
• Prepare commercial reports, presentations, agendas and meeting minutes.
• Organise internal events, conferences and employee engagement initiatives.
• Oversee day‑to‑day office management, supplier liaison, contract oversight and invoice processing.
• Manage office budgets, monitor vendor performance and drive cost‑control measures.
• Allocate administrative team workloads, monitor performance and maintain high service standards.
• Coordinate onboarding and off‑boarding activities, including workspace setup and employee logistics.

Required profile

• Minimum 5 years’ experience in office management, facilities management or executive assistance within a multinational environment.
• Proven experience managing vendors, office budgets and workplace services for a UAE‑based business.
• Strong stakeholder management skills with the ability to work across global markets and time zones.