Operations & Administration Assistant

About the role

Harshad Group is looking for a proactive, detail-oriented Operations & Administration Assistant in Dubai to support daily business operations and administrative activities. The role coordinates tasks, prepares management reports, monitors compliance deadlines and works with cross-functional teams to improve operational efficiency, with room for growth into broader operations management responsibilities.

Key responsibilities

• Record meeting minutes, maintain action trackers and follow up with teams on timely task completion.
• Prepare MIS reports, dashboards, presentations and operational updates for management.
• Monitor vehicle maintenance schedules, servicing, registrations and insurance renewals.
• Track warehouse contracts, lease renewals, licences and regulatory compliance deadlines.
• Coordinate with departments, identify overdue actions and escalate critical issues when needed.
• Support operational projects and help improve internal processes.
• Maintain accurate administrative records and support communication across teams.

Required profile

• Diploma or graduate qualification.
• 2 to 5 years of experience in operations coordination, administration or MIS reporting.
• Understanding of administrative procedures, task tracking, reporting and operations coordination.
• Excellent organisational, communication, analytical and follow-up skills.

Required skills

• Strong proficiency in Microsoft Excel, Word and PowerPoint.
• Experience preparing MIS reports and dashboards.
• Ability to manage multiple priorities, work independently and pay close attention to detail.

The position is full-time, based in Dubai, with an estimated salary of AED 5,500 to AED 8,500 per month. Applications are made by sending an updated CV to the employer.