Operations Manager & Executive Assistant to Principal

About the role

We are a UHNW family office managing a commercial property portfolio in Dubai, including a multi‑site self‑storage business. Reporting directly to the Principal, you will oversee day‑to‑day operations of the portfolio while providing high‑level administrative support for the family office and the Principal’s private interests.

Key responsibilities

• Lead the operations and accounting team across self‑storage sites and supervise on‑site activities for at least six hours daily.
• Source, compare and manage quotes for cleaning, security, maintenance and other external contractors.
• Prepare monthly operational performance reports, financial projections and work with accounting on reconciliations, payables and cost control.
• Handle family‑office administration including banking, AML correspondence, KYC packs and confidential documentation.
• Manage the Principal’s diary, travel arrangements, luxury itineraries and act as a personal concierge.
• Oversee social media, paid advertising budget and coordinate website updates with external developers and PR agencies.

Required profile

• Minimum 5 years’ experience in operations, facilities, property or business management, with at least 2 years supervising a team.
• Proven track record of budget ownership, cost control and management reporting.
• Experience managing external contractors, tendering and quote comparison.
• Demonstrated ability to coordinate complex international travel and senior‑level diary management.
• Advanced Excel skills and strong working knowledge of accounting software (Xero, QuickBooks, Zoho, Tally or similar).
• Excellent written and spoken English.
• Valid UAE residency and driving licence, or eligibility to obtain both.

Required skills

• Excel
• Xero
• QuickBooks
• Zoho
• Tally

What we offer

• Dynamic role with broad responsibilities across operations, finance and personal assistance.
• Opportunity to work closely with a UHNW Principal in a fast‑growing family‑office environment.
• Competitive compensation package commensurate with experience.