Personal Assistant to CEO

About the role

Sportsinc is looking for a highly organized, proactive and trustworthy Personal Assistant to support the CEO and his family in Dubai. The role covers both business and personal matters with a very high level of confidentiality, and calls for a flexible, service-minded person who can anticipate the CEO's needs.

Key responsibilities

• Handle confidential information with absolute discretion.
• Organize local and international travel, including flights, hotels, visas, transportation and itineraries.
• Coordinate with household staff, drivers, suppliers, contractors and service providers.
• Manage family schedules, appointments, school activities, medical appointments and personal commitments.
• Assist with property management, maintenance and household administration when required.
• Handle banking, bill payments, renewals, subscriptions and documentation as instructed.
• Liaise with government authorities, banks, embassies and other external organizations.
• Maintain accurate records, filing systems and important documents.
• Source quotations, negotiate with vendors and oversee procurement when necessary.
• Be available to handle urgent matters outside normal office hours when required.

Required profile

• 3 to 5 years of experience as a Personal Assistant, with proven expertise in complex calendar management and travel coordination.
• A Bachelor's degree is highly advantageous.
• Exceptional written and verbal English, strong problem-solving and time management, able to handle multiple priorities under pressure.
• Proactive, self-motivated, independent with minimal supervision, meticulous and adaptable to changing priorities.
• High integrity, honesty and strict confidentiality with executives, VIPs, family members and suppliers.

Required skills

• Advanced Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Google Workspace