Personal & Office Assistant

About the role

We are looking for a proactive Personal & Office Assistant to provide high‑level administrative and executive support. You will manage complex calendars, travel logistics, event coordination, and financial reporting while ensuring confidentiality and professionalism.

Key responsibilities

• Manage executive calendars, schedule meetings, conference calls, and coordinate travel arrangements including visas and accommodations.
• Support event planning for town halls, executive visits, exhibitions, training sessions, and volunteer activities, handling all logistics.
• Assist with financial tasks such as expense claim monitoring, purchase orders, invoicing, payment processing, reconciliations, and monthly reporting.
• Maintain office administration, filing systems, and support workforce training initiatives.
• Prepare communications, presentations, sales collateral, business correspondence, and meeting minutes.
• Handle confidential information and interact with senior management and high‑profile clients.
• Screen incoming correspondence, ensure executives are briefed with concise documents and talking points.

Required profile

• Bachelor’s degree or diploma in a relevant field, or high school diploma with relevant experience.
• Minimum 5 years of experience as an executive or administrative assistant.
• Strong written and verbal communication skills in English.
• Ability to handle confidential information with discretion.
• Willingness to travel up to 10% of the time.

Required skills

• Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word).

What we offer

• Opportunity to work with senior leadership and high‑profile clients.
• Exposure to regional travel and diverse business environments.