Procurement Officer – Facility Management

About the role

We are looking for a Procurement Officer to manage the sourcing of facility management supplies, equipment and materials. The role will ensure that all purchases align with operational needs, budgets and company standards while maintaining strong supplier relationships.

Key responsibilities

• Plan and execute the procurement of facility management supplies, equipment, and materials in line with operational needs and approved budgets.
• Identify, evaluate, and onboard reliable suppliers and vendors for FM‑related goods, ensuring quality, pricing, and delivery standards are met.
• Prepare and issue purchase orders (POs), request for quotations (RFQs), and tender documents in accordance with company procurement procedures.
• Negotiate pricing, payment terms, and contracts with suppliers to achieve cost savings without compromising quality or service levels.
• Track order status, delivery schedules, and resolve any discrepancies, delays, or quality issues with suppliers.
• Maintain accurate procurement records, vendor files, contracts, and purchase history for audit and reporting purposes.
• Conduct periodic market research and benchmarking to identify cost‑saving opportunities and alternative suppliers.
• Ensure all procurement activities comply with internal policies, financial controls, and relevant health, safety, and environmental standards.
• Coordinate with finance for invoice verification, budget tracking, and timely payment processing.
• Prepare regular reports on procurement spend, vendor performance, and savings achieved for management review.

Required profile

• 2–4 years of experience in procurement or purchasing, preferably within facility management, supplies, or equipment sourcing.
• Working knowledge of procurement processes and vendor management.

Required skills

• Proficiency with procurement/ERP systems such as Pact, SAP or Oracle.
• Advanced MS Excel skills.