Project Secretary / Document Controller

About the role

Target Engineering is seeking a detail‑oriented Project Secretary/Document Controller to support its Project Management Team on large‑scale Oil & Gas EPC projects. The role ensures effective coordination, document control, and communication across all project stakeholders.

Key responsibilities

• Assist senior project managers and coordinators with daily administration and routine tasks.
• Draft, manage, and distribute project correspondence via the e‑Correspondence System.
• Maintain accurate records of internal and external communications, including inbound and outbound correspondences.
• Receive, file, dispatch, and track technical documents, drawings, and project records.
• Centralize and monitor all project correspondences to ensure compliance and traceability.
• Coordinate logistical and administrative support for managers and engineers.
• Monitor Action Follow‑Up (AFU) logs and ensure timely closures.
• Prepare and distribute meeting agendas for weekly, bi‑weekly, and monthly meetings.
• Maintain manual and electronic filing systems in line with ADNOC Refining standards.
• Log and manage project submittals such as material approvals, drawings, ITPs, method statements, NCRs, and site observation memos.
• Facilitate document flow between site and head offices, including international stakeholders.
• Prepare weekly status reports on pending transmittals and correspondences.

Required profile

• Minimum 5 years experience in oil and gas EPC projects.
• Bachelor’s degree in any specialization.

Required skills

• Strong knowledge of document control systems (EDMS).
• Proficiency in Microsoft Office and document management tools.