Project Secretary – EPC/Oil & Gas

About the role

We are seeking an experienced and proactive Project Secretary to become the operational backbone of our project task force in Abu Dhabi. You will coordinate travel, manage administrative processes, and support project execution using specialised tools such as SAP and ADP.

Key responsibilities

• Organise business travel, visa documentation, accommodation and site visits for employees, expats and clients.
• Act as a Super‑user for time‑sheet entry and handle purchase orders, frame agreements and progress certificates in SAP.
• Maintain project protocols, correspondence and document control through SharePoint.
• Reconcile expense accounts, prepare statistical reports and support inventory tracking for the task force.

Required profile

• Proven experience as a Project Secretary or Project Support Administrator in the EPC, Oil & Gas or engineering sector.
• Full professional fluency in English.
• Degree in Foreign Languages, Human Sciences or a related field (preferred).
• Currently based in the UAE with a notice period of 30 days or less.

Required skills

• SAP (Purchase Order module)
• Travel Management Tools
• SharePoint
• Microsoft Office suite