Real Estate Office Administrator

About the role

A well-organized, detail-oriented and proactive Real Estate Office Administrator is sought to support the daily operations of a real estate office. The role covers administrative coordination, documentation, property listing management, data entry and general office support. Candidates with previous experience in the UAE real estate industry will be given preference.

Key responsibilities

• Manage daily office administration and keep office operations running smoothly.
• Prepare, organize and maintain property documents, contracts, agreements and other administrative records.
• Assist agents and sales managers with property transactions, documentation and client requirements.
• Upload, update and monitor property listings on platforms such as Property Finder, Bayut and Dubizzle.
• Maintain accurate records of available properties, clients, leads and transactions.
• Help prepare property proposals, reports, presentations and other business documents.
• Handle calls, emails, inquiries and correspondence professionally.
• Coordinate meetings, appointments, calendars and office schedules.
• Monitor office supplies and coordinate their purchase.
• Support data entry, filing, scanning, printing and document organization.
• Assist with agent onboarding, staff records and other HR-related administrative tasks when required.
• Coordinate with property developers, landlords, tenants, clients and external partners, keeping company records confidential.

Required profile

• Bachelor's degree in Business Administration, Office Management or a related field.
• Previous administrative or office coordination experience preferred; real estate administrative experience is an advantage.
• Knowledge of the UAE real estate market and property listing platforms is an added advantage.
• Good command of written and spoken English (Russian is a plus).
• Strong organizational, time-management and multitasking skills, with excellent communication and attention to detail.

Required skills

• Proficiency in Microsoft Office, especially Word, Excel and Outlook.
• Ability to work independently and support a fast-paced team.

What we offer

• Monthly salary of AED 4,000.
• Employment visa provided by the company.
• Medical insurance provided by the company.
• Opportunity to gain experience in the UAE real estate industry.