Receptionist / Administration Assistant

About the role

This position ensures smooth operation of the Real Estate HR offices by managing front‑desk activities, providing administrative support to the HR team, and maintaining high standards for office upkeep and equipment.

Key responsibilities

• Act as the first point of contact for the HR department, delivering excellent customer service to visitors and handling telephone enquiries.
• Maintain office upkeep, manage pantry staff, coordinate with cleaners, canteen, plant suppliers and pest control, and support meeting logistics including catering and WebEx setup.
• Maintain a document tracker, update the Real Estate telephone directory, manage probation and onboarding trackers, and ensure accurate handling of all documentation.
• Track inventory of IT equipment, prepare purchase requests (RFAs, LPOs), process vendor payments and submit Etisalat bills to Finance.
• Provide general HR and administrative support, organise office gatherings, respond to employee queries and assist with training and development initiatives.

Required profile

• Degree or diploma; additional office administration qualification is advantageous.
• 3‑5 years of experience in an administrative or receptionist role within a large organisation.
• Excellent written and oral communication skills.
• Strong organisational and administrative abilities with the capacity to meet deadlines in a busy environment.

Required skills

• Ability to handle confidential information with discretion.
• Strong customer service and communication skills.