Receptionist & Administrative Assistant (Female)

About the role

The Receptionist / Administrative Assistant will support the smooth operation of the CEO office, handling front‑desk duties, coordinating schedules, and ensuring efficient administrative processes. The ideal candidate is proactive, detail‑oriented, and able to multitask in a fast‑paced environment.

Key responsibilities

• Answer and direct phone calls, take messages, and respond to routine inquiries.
• Manage calendars, arrange appointments, and coordinate meetings and events.
• Prepare and distribute emails, memos, letters, faxes, and forms.
• Maintain both electronic and physical filing systems.
• Order office supplies and research new vendors.
• Maintain contact lists and handle information requests.
• Book travel arrangements and prepare travel documents.
• Submit and reconcile expense reports.
• Provide general support to visitors and act as point of contact for internal and external clients.
• Liaise with senior administrative assistants to address requests from senior managers.

Required profile

• High school diploma or equivalent; college degree preferred.
• 3+ years of experience as an administrative, virtual, or office assistant.
• Strong organizational, time‑management, and problem‑solving abilities.
• Excellent written and verbal communication skills.
• Ability to work independently with minimal supervision.

Required skills

• Microsoft Excel
• Microsoft Word
• Microsoft PowerPoint
• Operation of standard office equipment (printers, fax machines)