Secretary – Design & Procurement

About the role

Damac Digital is expanding its hyperscale data‑centre operations across the GCC and needs a highly organized Secretary‑Design & Procurement. The role supports day‑to‑day operational, administrative and financial coordination in a fast‑paced corporate and technical environment.

Key responsibilities

• Manage end‑to‑end invoice tracking, payment coordination and follow‑up with finance teams and external vendors.
• Oversee daily office administration, including IT support requests, office supplies, stationery and inventory management.
• Support procurement activities such as vendor coordination, purchase request follow‑up and documentation maintenance.
• Provide executive‑level administrative assistance: meeting coordination, scheduling, communication follow‑ups and deadline tracking.
• Maintain organized filing systems, monitor transition plans and ensure tasks are completed on schedule.
• Assist with workforce planning, recruitment coordination, onboarding and transition support.

Required profile

• Strong attention to detail and ability to manage multiple tasks in a dynamic environment.
• Excellent organizational, coordination and teamwork abilities.
• Professionalism, confidentiality and strong stakeholder‑management skills.

Required skills

• Invoice tracking and payment follow‑up coordination.
• Office administration and IT support request handling.
• Procurement documentation and vendor coordination.