Senior Admin Executive

About the role

Gemini Group is looking for an experienced Senior Admin Executive to manage office administration, facilities, fleet and staff support services across the Group.

Key responsibilities

• Manage daily office and facility operations, including maintenance, security, housekeeping and office supplies.
• Coordinate office relocations, renovations, expansions and fit-out works with contractors and building management.
• Manage vendors, service contracts and AMCs, including AC maintenance and pest control.
• Handle vendor invoices, petty cash and monthly administration expense reports.
• Coordinate with the PRO on trade licence and Ejari renewals, and monitor DEWA, Salik and traffic fine payments.
• Manage company assets, office space, filing systems and supplies.
• Oversee company vehicle registrations, insurance, maintenance, fuel records and GPS tracking.
• Supervise drivers, office assistants and support staff.
• Handle staff health insurance renewals and coordinate with HR on onboarding, visas, leave and travel arrangements.
• Arrange business travel, meetings, conferences and company events.

Required profile

• Bachelor’s degree in Business Administration or a related discipline.
• 5–8 years of experience in an administration role in the UAE.
• Proven experience in facilities, fleet management, vendor coordination and administration expenses.
• Fluent in English and Hindi; Arabic will be an added advantage.
• Valid UAE driving licence.
• Good organisational, communication and negotiation skills.
• Proficiency in MS Office and the ability to handle confidential information with discretion.