Admin & Facilities Manager

About the role

The Admin & Facilities Manager will oversee office administration, facilities, vendor relationships and workplace services to ensure smooth business operations and a positive employee experience at NEOPAY. The role involves managing office setups, maintaining physical security, handling expenses, and supporting onboarding across NEOPAY’s UAE offices.

Key responsibilities

• Oversee day‑to‑day office administration and ensure smooth business operations and physical security across offices in the UAE.
• Set up and manage new office locations.
• Manage office facilities, maintenance, and workplace requirements.
• Coordinate with vendors, service providers, building management, and internal stakeholders to ensure seamless operations.
• Track expenses, prepare reports, and ensure cost‑effective utilization of resources.
• Maintain office supplies, equipment, and resources efficiently.
• Support employee onboarding and workplace logistics.
• Maintain company records, documents, licenses, and administrative files.
• Develop and improve administrative policies, procedures, and controls.
• Coordinate employee and business event support requirements as needed.
• Ensure compliance with company policies and relevant regulatory requirements.

Required profile

• UAE experience is a must.
• Bachelor's degree in any field.
• 5+ years of administrative or office management experience.
• Prior experience managing facilities, vendors, budgets, and office operations.
• Excellent communication and stakeholder management skills.
• High sense of ownership and accountability.
• Experience working in a fast‑paced corporate environment.

Required skills

What we offer

• Meaningful work and real impact.
• Opportunities to learn and grow.
• Trust, autonomy, and accountability.
• An inclusive and collaborative environment.
• Leaders who empower and support.