Admin & Operations Coordinator – Maintenance & Fit‑Out

About the role

The position is an operations control role for a fast‑growing maintenance and fit‑out company in Dubai. You will act as the central nervous system, coordinating daily dispatch, tracking jobs, handling client communication and ensuring accurate billing.

Key responsibilities

• Dispatch daily jobs to technicians and supervisors.
• Plan routes and schedules across Dubai.
• Track ongoing and completed jobs in real time.
• Communicate with clients before, during, and after each job.
• Prepare quotations, invoices, job reports and organise LPOs, receipts and site documents.
• Monitor payments and pending invoices.
• Coordinate with suppliers and internal teams.

Required profile

• UAE experience in maintenance, fit‑out or technical services.
• Strong English communication skills.
• Proficiency with Excel, WhatsApp and basic office software.
• Experience with Jobber, Odoo or similar CRM systems is a strong advantage.
• Highly organized, detail‑oriented and calm under pressure.
• Solution‑oriented mindset with ownership of tasks.

Required skills

• Excel
• WhatsApp coordination
• Basic office software
• Jobber (or similar CRM)
• Odoo (or similar ERP/CRM)

What we offer

• Basic salary AED 3,000 – 5,000, based on experience.
• Standard UAE employment benefits as per Labour Law.
• Real ownership of operations, not a desk‑bound clerical role.
• Opportunity to grow into a senior operations position as the division expands.