Executive Office Coordinator

About the role

Ayat Development seeks a highly organized Executive Office Coordinator to support senior management and ensure smooth coordination among consultants, contractors, authorities and internal teams. The role combines administrative excellence with proactive project support in a fast‑paced development environment.

Key responsibilities

• Coordinate daily workflow between consultants, contractors, government authorities and internal departments.
• Assist executive management with administrative and operational tasks.
• Draft, review and manage professional letters, reports and emails in Arabic and English.
• Attend meetings, represent the company professionally and prepare accurate minutes of meetings.
• Follow up on action items, approvals, permits and other coordination matters.
• Maintain organized records of correspondence, project documents, engineering drawings and company files.
• Manage executive calendars, appointments and meeting schedules.
• Prepare presentations, reports and company profiles for internal and external audiences.
• Support documentation and communication related to engineering drawings, technical submissions and contractor correspondence.
• Handle multiple priorities while maintaining high accuracy and professionalism.

Required profile

• Bachelor’s degree in Business Administration, Management, Engineering Administration or a related field (preferred).
• Fluent verbal and written communication in both Arabic and English.
• Strong organizational, multitasking and interpersonal abilities.
• Ability to handle confidential and sensitive information with professionalism.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Presentation software