Administration Executive

About the role

ETG is looking for a professional Administration Executive to be the first point of contact for visitors and clients while managing travel, visa and residency processes. The role blends front‑desk duties with comprehensive administrative support for employee mobility and government documentation.

Key responsibilities

• Greet and assist visitors, manage calls, emails and maintain a welcoming reception area.
• Coordinate domestic and international travel, including flights, accommodation and transportation.
• Handle full visa cycles (applications, renewals, cancellations) for employees, clients and visitors.
• Ensure timely renewal of UAE residency permits, Emirates IDs, labour contracts and medical tests.
• Maintain accurate immigration records and support HR onboarding/offboarding related to visas.
• Oversee meeting‑room bookings, courier handling, mail distribution and stationery procurement.

Required profile

• Bachelor’s degree or diploma in administration, travel & tourism, business or related field.
• 3‑4 years of front‑office or administrative experience with UAE visa and residency exposure.
• Strong knowledge of UAE immigration, labour laws and visa procedures.
• Excellent English communication; Arabic is a plus.
• Professional appearance and customer‑service mindset.
• Ability to handle confidential information with discretion.

Required skills

• Proficiency in MS Office (Word, Excel, Outlook).
• Experience using online portals such as GDRFA, MOHRE, ICA and TASHEEL.