Administration & Office Supervisor

About the role

The Administration & Office Supervisor will ensure smooth office operations at elseco’s Dubai International Financial Centre location. This role oversees facilities, vendor coordination, and workplace services while providing comprehensive administrative support to senior leadership.

Key responsibilities

• Provide day‑to‑day administration support across a wide range of office tasks.
• Monitor and update company expenses using Excel and assist in building the annual admin budget.
• Maintain and update the company’s admin files and handle internal communications.
• Process visa, non‑sponsored card applications, renewals and cancellations for employees via the DIFC Portal.
• Coordinate engagement activities, learning & development trainings, and internal events.
• Greet staff and visitors, ensuring a professional and welcoming environment.
• Maintain an organized, well‑stocked office (including pantry supplies) and manage office key and access card logistics.
• Prepare travel arrangements and meeting room setups for the Leadership Team.
• Collaborate with IT and building management on office access for new joiners and leavers.
• Oversee office facilities, including maintenance, cleaning, fire contracts and emergency handling.
• Conduct vendor comparisons, outreach and negotiations for services such as hotel bookings and corporate events.

Required profile

• Proven experience in office administration and facilities management.
• Familiarity with visa and employee card processing in a regulated environment.
• Ability to coordinate multiple vendors and negotiate service contracts.
• Strong organizational skills with attention to detail.
• Experience supporting senior leadership with travel and meeting logistics.

Required skills

• Advanced Excel