Administration & Office Supervisor

About the role

The Administration & Office Supervisor will ensure the smooth and efficient operation of elseco’s Dubai office. Reporting to the Operations & Brand Director, the role supports daily administrative tasks, facilities management, vendor coordination, and employee services while maintaining a professional environment for staff and visitors.

Key responsibilities

• Provide administrative support across a wide range of office and operational activities.
• Monitor and update company expenses using Excel and assist in building the annual administration budget.
• Maintain up‑to‑date administration files and records.
• Greet staff and visitors, manage meeting‑room preparation and refreshments.
• Answer the mainline phone, direct calls and messages appropriately.
• Arrange travel for the Leadership Team and employees.
• Coordinate office access, passes, and facilities requirements with IT and building management.
• Oversee office facilities, cleaning, equipment, fire‑safety contracts and other workplace services.
• Conduct vendor comparisons, obtain quotations, negotiate rates and manage service providers.
• Support internal and external events, company communications and branding initiatives.

Required profile

• Proven experience in office administration and facilities management.
• Ability to handle employee administration matters such as visa processes and engagement activities.
• Strong organizational skills with attention to detail.
• Excellent communication skills for interacting with staff, visitors and external vendors.

Required skills

• Microsoft Excel

What we offer

• Opportunity to work in a high‑technology specialty insurance underwriting agency.
• Dynamic environment with exposure to innovative platforms and international teams.