Administration Officer

About the role

Worley is seeking an Administration Officer to support office administration, facilities management and personnel logistics for its projects. The role ensures smooth coordination of travel, accommodation, vendor services and documentation while adhering to HSSEQ and client requirements.

Key responsibilities

• Provide personnel administration and mobilization support, including air tickets, hotel bookings, site accommodation and transportation.
• Coordinate staff movements between headquarters, project sites and home countries.
• Manage vehicle allocation, driver coordination and transport schedules.
• Control logistics costs in line with approved budgets and maintain administrative records, correspondence logs and filing systems.
• Support document controllers with transmittals, courier handling and archiving.
• Handle incoming and outgoing letters, packages and official communications while ensuring confidentiality.
• Maintain attendance, timesheets and leave records for PMC personnel and coordinate with HR for payroll inputs.
• Manage admin‑related vendors (transport, catering, cleaning, accommodation) and monitor service‑level compliance.
• Process invoices for admin services, verify supporting documents and maintain petty‑cash records.
• Act as focal point for administrative coordination with client and contractors, supporting audits, meetings and site visits.

Required profile

• Experience in office administration and facilities management.
• Proven ability to coordinate travel, accommodation and transport logistics.
• Familiarity with vendor management and invoice processing.
• Strong attention to confidentiality and document control.

Required skills

What we offer

• Opportunity to work on large‑scale energy and resources projects.
• Collaborative environment with global expertise.
• Professional development within a leading engineering firm.