Administration Officer

About the role

The Administration Officer will provide administrative and coordination support to the department, ensuring smooth day‑to‑day operations, timely processing of procurement documentation, and effective liaison with vendors, suppliers, and internal teams. This role contributes to the efficient functioning of Al Rostamani Group’s diverse business activities.

Key responsibilities

• Assist the team with daily administrative tasks.
• Prepare and process requisitions, orders, and related documents.
• Follow up with suppliers on quotations, deliveries, and order status.
• Coordinate with vendors regarding documentation, invoices, and payment matters.
• Maintain and update supplier records, contracts, and databases.
• Support the collection and comparison of supplier quotations.
• Prepare simple reports on orders, deliveries, and activities.
• Coordinate receipt and filing of documents, contracts, and correspondence.
• Liaise with internal departments to ensure timely processing of requests.
• Track delivery schedules and follow up on pending orders.
• Assist in vendor registration and documentation processes.
• Support invoice submission and coordination with Finance for payment processing.
• Maintain accurate filing and record‑keeping of all related documents.
• Perform other administrative duties as assigned by the manager.

Required profile

• Bachelor’s Degree or Diploma in Business Administration, Supply Chain, Procurement, or a related field.
• 2–3 years of experience in administration, support, or coordination (fresh graduates with strong organizational and communication skills may also be considered).

Required skills

• Proficiency in Microsoft Office, especially Excel and Word.