Administrative Assistant

About the role

The Administrative Assistant will support the day‑to‑day operations of Forbes Marshall’s UAE office. Based in Sharjah, you will handle routine administrative duties, assist finance and logistics functions, and collaborate with global teams to keep the regional office running smoothly.

Key responsibilities

• Enter customer purchase orders, track materials, and coordinate with warehouse and delivery teams for timely invoicing.
• Manage local invoicing, accounts receivable/payable tracking, and vendor payments.
• Prepare purchase orders for imports, liaise with Custom House Agents, and support quarterly inventory reviews.
• Review travel and petty‑cash claims, and compile monthly and yearly expense statements.
• Assist with VAT returns, tax computations, and preparation of financial statements for audits.
• Maintain office insurance records and ensure timely renewals.
• Provide general administrative support to keep the regional office operating efficiently.
• Coordinate with colleagues in India and other international offices.

Required profile

• Diverse educational background with a passion for finance and administration.
• Strong attention to detail and ability to manage multiple tasks.
• Effective communication skills and a collaborative mindset.

Required skills

What we offer

• Exposure to regional and global operations within a leading engineering solutions company.
• Opportunity to develop finance, logistics, and customer service expertise.