Administrative Assistant

About the role

The Administrative Assistant will support daily office operations at MARE Properties, ensuring smooth coordination across teams and professional interaction with visitors and clients.

Key responsibilities

• Manage calendars, schedule meetings and coordinate travel for executives.
• Handle incoming phone calls, emails and in‑person inquiries with professional etiquette.
• Prepare, organize and file documents, maintaining accurate records and filing systems.
• Support executives with confidential administrative tasks.
• Coordinate office logistics, including supplies and visitor management.
• Assist clients and visitors, ensuring a courteous and efficient experience.

Required profile

• Strong administrative and clerical abilities, including document organization and record‑keeping.
• Excellent phone etiquette and communication skills.
• Experience providing executive administrative support, including scheduling and travel coordination.
• Proficiency with office software, particularly the MS Office Suite.
• Basic data entry and document preparation skills.
• High attention to detail, effective time‑management and ability to prioritize multiple tasks.
• Customer‑service mindset and professional demeanor in a multicultural environment.
• Minimum high school diploma; a certificate or degree in business administration is a plus.
• Previous experience in an administrative or office support role; real‑estate or property‑management experience is advantageous.

Required skills

• MS Office Suite