Administrative Assistant – Office Operations Support

About the role

We are seeking a proactive Administrative Assistant to ensure smooth day‑to‑day operations in our Dubai office. You will act as the central hub for scheduling, communication, documentation, and overall office management, supporting leadership and the wider team.

Key responsibilities

• Manage calendars, schedule meetings and coordinate appointments for leaders and team members.
• Handle incoming calls, emails and correspondence in a professional manner.
• Prepare reports, presentations and documents using MS Office and Google Workspace.
• Maintain digital and physical filing systems, ensuring data accuracy.
• Order office supplies, manage vendor relationships, and oversee inventory.
• Assist with onboarding new employees and process HR‑related paperwork.
• Coordinate travel arrangements and compile expense reports.
• Take meeting minutes, track action items and follow up as needed.
• Perform ad‑hoc administrative tasks to support the team.

Required profile

• 1–3 years of experience in an administrative or office support role.
• Strong organizational and time‑management abilities.
• Excellent verbal and written communication skills.
• High attention to detail and a problem‑solving mindset.
• Discretion when handling confidential information.

Required skills

• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Google Workspace (Docs, Sheets, Calendar).
• Calendar management.
• Data entry.
• Document preparation.
• Filing systems (digital and physical).
• Travel coordination.
• Expense reporting.