Administrative Assistant – UAE Office

About the role

The Administrative Assistant will support day‑to‑day operations of Forbes Marshall’s UAE office, based in Sharjah. The role blends finance, administration and customer operations, offering exposure to both regional and global teams.

Key responsibilities

• Enter customer purchase orders, track materials and coordinate with warehouse and delivery teams for timely invoicing.
• Manage local invoicing, accounts receivable/payable tracking and vendor payments.
• Prepare purchase orders for imports, liaise with Custom House Agents and assist with quarterly inventory reviews.
• Review team travel and petty‑cash claims, compiling monthly and yearly expense statements.
• Support audit and compliance activities by preparing data for VAT returns, tax computations and financial statements.
• Assist with office insurance renewals (inventory, medical, workmen’s compensation, vehicle policies).
• Provide general administrative, operational and commercial support as needed.
• Coordinate with colleagues in India and other international offices.

Required profile

• Open to candidates from diverse educational backgrounds.
• Passion for finance and administrative processes.

Required skills