Administrative Executive - Food & Beverage

About the role

The Administrative Executive will act as the central hub for all administrative requests for Brooki, a premium bakery and café brand under Arada Food & Beverage. You will ensure smooth processing of documents, permits, licences and corporate submissions across the UAE and GCC.

Key responsibilities

• Serve as the single point of contact for Arada corporate functions, routing and tracking requests.
• Arrange meetings, travel, site visits and events for the UAE team, including diary management for the Operations Manager and visiting founders.
• Maintain UAE document control: filing, versioning, access management and preparation for signatures.
• Coordinate licensing, permits, municipality submissions, trade licences, visas and immigration paperwork.
• Administer leasing, fit‑out, landlord correspondence and critical handover dates for retail and production facilities.
• Run procurement administration: quotations, purchase requests, approvals, supplier onboarding and asset tracking.
• Manage inbound shipments, customs clearance, cargo insurance and delivery visibility.
• Support store openings, concessions and pop‑ups with run‑sheets, staffing and supplier bookings.
• Take notes at operations reviews, maintain regional trackers and monday.com boards, and prepare reports and presentations.
• Assist HR onboarding and people‑team administration.

Required profile

• Bachelor’s degree or equivalent.
• GCC experience with solid knowledge of UAE licensing, permits, municipality processes, visas and authority submissions.
• Proven administrative or coordination experience across multiple functions with competing priorities.
• Background in food & beverage, hospitality or multi‑site retail operations.

Required skills

• AI tools
• monday.com
• Sharepoint
• Microsoft Teams
• Microsoft 365