Administrative Manager

About the role

We are seeking an Administrative Manager to lead the day‑to‑day corporate administration of our Dubai headquarters. The successful candidate will ensure a professional, efficient workplace, overseeing facilities, vendor relationships and administrative support staff in a fast‑paced financial services environment.

Key responsibilities

• Oversee daily office administration, ensuring a well‑organized working environment.
• Manage facilities, maintenance, utilities, office supplies, access arrangements and parking.
• Supervise reception, drivers, office assistants and other administrative personnel.
• Coordinate vendor contracts, quotations, service levels, renewals and cost control.
• Arrange business travel, accommodation, transportation and meeting logistics.
• Develop and maintain administration policies, procedures, records and internal controls.
• Handle office leases, maintenance agreements, insurance documents and service contracts.
• Plan office moves, renovations, seating arrangements and workspace layouts.
• Support onboarding and off‑boarding processes, including workstations, access cards and equipment.
• Maintain accurate inventories of assets, keys, parking allocations and other administrative items.
• Monitor administrative expenditure, prepare budgets and identify cost‑optimisation opportunities.
• Assist senior management with corporate administration and logistical requirements.
• Ensure compliance with company policies, health and safety, building regulations and local requirements.

Required profile

• Highly organized and hands‑on with a strong service orientation.
• Proven experience managing administrative operations in a large, professional organization.
• Excellent attention to detail and ability to handle confidential information.
• Strong communication and stakeholder management skills.

Required skills

• Vendor management
• Facilities coordination
• Travel and logistics planning
• Office budgeting and cost control
• Contract administration