Executive Secretary – Industrial Engineering

About the role

NAFFCO is looking for an Executive Secretary with an industrial engineering background to support senior leaders through precise coordination, insightful reporting, and disciplined project follow‑up.

Key responsibilities

• Manage calendars, meetings, appointments and correspondence for senior management.
• Prepare professional letters, reports, presentations, meeting agendas and minutes.
• Maintain confidential records, technical documents and management files.
• Track projects, action items, deadlines and departmental deliverables.
• Analyse operational data and produce management reports, dashboards and presentations.
• Coordinate with Sales & Marketing, planning, procurement, CRM, engineering and other departments.
• Follow up with internal teams to ensure timely completion of management instructions.
• Assist with process documentation, workflow mapping and continuous‑improvement initiatives.
• Screen calls, emails and requests, prioritising urgent matters for management.

Required profile

• Bachelor’s degree in Industrial Engineering or a closely related engineering discipline.
• Minimum 3–5 years of experience in an executive secretarial, technical coordination or management‑support role.
• Previous experience in a manufacturing, engineering or industrial organisation is preferred.
• Strong administrative, organisational and follow‑up skills with high attention to detail.
• Ability to work under pressure, manage priorities and meet strict deadlines while handling confidential information with discretion.