Administrative Secretary – Office Support

About the role

We are looking for a proactive Secretary to support the daily operations of our office in Sharjah. The role involves handling communications, managing schedules, and ensuring that administrative processes run smoothly.

Key responsibilities

• Answer and direct phone calls, emails, and other correspondence.
• Schedule appointments, meetings, and maintain calendars for staff.
• Prepare, type, edit, and distribute documents, reports, and presentations.
• Organise and maintain both paper and electronic filing systems.
• Receive and greet visitors in a professional manner.
• Record meeting minutes and distribute them to relevant personnel.
• Manage office supplies and place orders when necessary.
• Arrange travel, accommodation, and meeting logistics.
• Maintain confidential records and assist with basic bookkeeping and data entry.

Required profile

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Proven experience in a secretarial or administrative support role.
• Excellent verbal and written communication skills.
• Strong organisational and time‑management abilities.
• Professional appearance and a positive attitude.

Required skills

• Proficiency in Microsoft Word.
• Proficiency in Microsoft Excel.
• Proficiency in Microsoft PowerPoint.
• Proficiency in Microsoft Outlook.