Administrative Specialist – Abu Dhabi

About the role

Simera is looking for a proactive Administrative Specialist to support its teams in Abu Dhabi. The role focuses on maintaining accurate records, coordinating tasks, and ensuring smooth day‑to‑day operations across the organization.

Key responsibilities

• Provide administrative assistance to internal teams and managers.
• Organise and maintain documents, records, files, and databases.
• Process and verify administrative data for accuracy.
• Prepare, format, and update reports, spreadsheets, presentations, and other documents.
• Manage emails, calendars, meetings, appointments, and routine requests.
• Coordinate information flow between internal teams and external contacts.
• Monitor deadlines, pending tasks, and follow‑ups to ensure timely completion.
• Perform data entry and verify information for completeness.
• Assist with invoices, expense reports, purchase requests, and related processes.
• Maintain organized digital filing and document‑management systems.
• Support onboarding, internal processes, and administrative projects.
• Identify administrative issues and suggest workflow improvements.
• Ensure consistent adherence to company policies and procedures.
• Handle confidential business and employee information with discretion.

Required profile

• Excellent verbal and written communication.
• Strong organisational and time‑management abilities.
• High attention to detail and accuracy.
• Ability to prioritise multiple tasks simultaneously.
• Problem‑solving mindset with proactive follow‑up.
• Independent work style and initiative‑driven.
• Professional and discreet handling of confidential information.
• Adaptability to changing priorities and processes.

Required skills

• Proficiency with Google Workspace.
• Proficiency with Microsoft Office.
• Comfortable using spreadsheets, email, calendars, databases and other digital tools.