Assistant Events Manager

About the role

The Assistant Events Manager will support planning, coordination, and execution of Creators HQ’s year‑round events, workshops, creator meet‑ups, partner activations and flagship initiatives such as the 1 Billion Followers Summit. The role requires a highly organized professional who can manage multiple projects, liaise with creators, partners, vendors and internal teams, and ensure seamless delivery from planning through execution. Ideal candidates are passionate about the creator economy and thrive in fast‑paced environments.

Key responsibilities

• Support end‑to‑end planning and execution of events and programs.
• Assist in developing timelines, project plans, run sheets, and operational checklists.
• Coordinate logistics, venue requirements, registrations, transportation, accommodation, and event materials.
• Ensure all event deliverables are completed within agreed timelines.
• Coordinate with creators, speakers, partners, sponsors, vendors, and suppliers.
• Manage guest invitations, confirmations, and attendance tracking.
• Support VIP and delegation coordination before and during events.
• Act as a key point of contact for event stakeholders and participants.
• Support on‑site setup, registration desks, guest flow, backstage operations, and venue management.
• Coordinate event staff, volunteers, and suppliers on‑site.
• Monitor event execution and proactively resolve operational issues.
• Maintain event budgets, quotations, purchase requests, and vendor documentation.
• Prepare post‑event reports, attendance summaries, feedback analysis, and recommendations.
• Track event KPIs and support continuous improvement initiatives.

Required profile

• Bachelor's degree in Event Management, Marketing, Hospitality, Communications, or a related field.
• 3‑6 years of experience in event management, event operations, hospitality, or project coordination.
• Experience supporting conferences, exhibitions, summits, or large‑scale corporate events.
• Strong project management and organizational skills.
• Excellent communication and stakeholder management abilities.
• Experience working with VIPs, senior executives, and external partners.

Required skills