Centralized Accounts Payable Supervisor

About the role

The Centralized Accounts Payable Supervisor will lead the AP function for Fairmont The Palm, ensuring accurate processing of invoices, cash‑flow management and timely payments. This role supports finance reporting and collaborates closely with the Finance Manager and Director of Finance.

Key responsibilities

• Track payable accounts to optimise cash flow and maintain accurate records.
• Collect, date‑stamp and file supporting documents (PRs, POs, delivery notes, contracts) for invoice matching.
• Process daily invoices, match them with supporting documents, and post to the appropriate accounts.
• Validate petty‑cash vouchers, post them in the accounting system and maintain proper filing.
• Prepare creditor ageing summaries and assist finance teams with monthly reporting.
• Submit payment requests, prepare cheques, and obtain required approvals from senior finance leadership.
• Handle urgent cheque payments and record them accurately.
• Close month‑end AP, record accruals for goods/services received but not invoiced, and provision for major contracted services.
• Assist with inventory reconciliations and balance‑sheet schedule follow‑ups.

Required profile

• Proven experience supervising an accounts payable team in a hospitality or large‑scale environment.
• Strong understanding of invoice processing, cash‑flow management and month‑end closing procedures.
• Excellent attention to detail and ability to maintain accurate financial records.
• Good communication skills to coordinate with finance, procurement and operational departments.

Required skills

• Knowledge of standard accounting principles and payable processes.