Document Control Specialist

About the role

AECOM is seeking a Document Control Specialist to manage the flow of project documentation across multiple engineering and construction programs. The role focuses on electronic document control using platforms such as Aconex and ensures that all technical records are accurate, up‑to‑date, and compliant with client requirements.

Key responsibilities

• Administer a comprehensive document control system for program‑wide administrative, engineering, and operational activities.
• Maintain and control technical documentation, including specifications, IFC and shop drawings, vendor documents, calculation sheets, and revision instructions, both electronically and physically.
• Use the Electronic Document Management System (EDMS), particularly Aconex, to receive, track, and distribute project documentation.
• Prepare and update logs and registers such as Critical/Non‑Critical Documents, GFC Drawings, Shop Drawings, RFIs, NCRs, and CARs for monthly progress reports.
• Issue documents using approved transmittal formats to clients, consultants, site teams, and internal stakeholders.
• Monitor incoming and outgoing correspondence, ensuring timely routing, response tracking, and archiving.
• Coordinate with head office and vendors to obtain updated document versions and distribute the latest revisions.
• Support final as‑built documentation compilation and submission in line with close‑out procedures.
• Maintain the Master Document Register for each project to support progress reporting and milestone payment submissions.
• Track license registration and renewal requirements as required by project regulations.

Required profile

• Minimum 7 years of experience in document control, preferably within construction or infrastructure projects.
• Degree preferred but not essential; relevant certifications in document control are an advantage.

Required skills

• Aconex
• Electronic Document Management System (EDMS)