Document Controller – Administrative & Executive Support

About the role

The Document Controller will provide comprehensive administrative and executive support to senior management while ensuring efficient handling of company and project documentation. This role demands a highly organized, detail‑oriented individual capable of managing confidential information and coordinating with multiple stakeholders.

Key responsibilities

• Establish and maintain an effective filing system for electronic and hard‑copy documents.
• Receive, register, classify, track, distribute, and archive documents according to company procedures.
• Maintain accurate registers, logs, trackers, revision histories, and status reports.
• Coordinate circulation, review, approval, and submission of documents among management, internal departments, consultants, contractors, and external stakeholders.
• Handle confidential and sensitive documents securely.
• Provide high‑level administrative support to the assigned Director/Executive, including calendar and meeting management.
• Prepare agendas, minutes, action trackers, presentations, reports, and business correspondence.
• Organise business travel arrangements and assist in preparing dashboards and management updates.

Required profile

• Bachelor’s degree in Business Administration, Management, Information Management or a related field.
• 3–5 years of experience in document control, executive assistance, or administration.
• Previous experience in construction, contracting, real estate or engineering is preferred.
• Excellent written and verbal English communication skills.

Required skills

• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with document management systems such as Aconex, Procore, SharePoint or EDMS.