Document Controller – Architectural Projects

About the role

We are looking for a highly organized Document Controller to oversee documentation processes for architectural and design projects. The role ensures all project documents are accurately version‑controlled, stored and distributed in line with company and regulatory standards.

Key responsibilities

• Manage and maintain document control systems such as Aconex, Procore, BIM 360 or internal platforms.
• Control issuance, receipt, tracking and archiving of design and construction documentation.
• Distribute latest revisions of drawings, specifications, RFIs and other documents to stakeholders promptly.
• Maintain registers of drawings, transmittals, submittals and correspondence.
• Review documents for accuracy and completeness before release.
• Coordinate document flow between architects, engineers, consultants and contractors.
• Ensure confidentiality and security of sensitive project information.
• Prepare document packages for client submittals or authority approvals.
• Support the design team with administrative tasks related to project documentation.

Required profile

• Minimum 3 years proven experience as a Document Controller, preferably in an architectural or engineering consultancy.
• Familiarity with architectural documentation, drawing management and naming conventions.
• Strong organizational skills, attention to detail and ability to work under pressure.
• Good communication and interpersonal abilities.

Required skills

• Microsoft Word
• Document version control
• Microsoft Office Suite (Excel, Word)
• Aconex
• Document control systems
• Procore
• Sharepoint
• Document lifecycle management
• BIM 360
• Excel