Document Controller – Facilities Management

About the role

The Document Controller ensures that all operational documentation for facilities management projects is accurately organized, easily accessible, and compliant with internal and regulatory standards. You will support multiple teams by managing document flow, version control, and timely distribution of critical records.

Key responsibilities

• Maintain and organize operational documents in both digital and physical formats.
• Implement version control, track revisions, and register incoming correspondence.
• Distribute relevant documents to stakeholders promptly.
• Support preparation and submission of reports, proposals, and project documentation.
• Maintain a centralized filing system for audit and retrieval purposes.
• Assist in archiving inactive documents according to guidelines.
• Coordinate with operations, engineering, and project teams to gather and update documentation.
• Provide support during audits, inspections, and reviews while ensuring confidentiality.

Required profile

• Bachelor’s degree or diploma in Business Administration, Engineering, Information Management, or related field.
• 4‑6 years of experience in document control, records management, or operations support within facilities management.
• Strong organizational, filing, and attention‑to‑detail abilities.
• Ability to handle confidential information responsibly.

Required skills

• Proficiency with document management software.
• Advanced knowledge of Microsoft Office applications.

What we offer

• Opportunity to work on diverse facilities management projects.
• Collaborative environment with engineering and operations teams.
• Commitment to health, safety, environmental, and quality standards.