Document Controller

About the role

The Document Controller ensures that all project and company documents are accurately received, recorded, distributed, filed and archived in accordance with company procedures and project requirements. This role supports engineering, QA/QC and project teams by maintaining up‑to‑date documentation and facilitating smooth information flow.

Key responsibilities

• Receive, log and register all incoming and outgoing project documents and correspondence.
• Verify completeness, format and approval status before circulation.
• Distribute documents to relevant departments, engineers and site teams.
• Prepare and issue internal and external transmittals.
• Maintain organized electronic and physical filing systems for active documents.
• Track revisions and ensure only the latest approved versions are available.
• Remove and archive superseded or obsolete documents.
• Support document retrieval for engineering, QA/QC and project teams.
• Maintain correspondence logs for emails, letters and official communications.
• Coordinate document submissions and updates with subcontractors and suppliers.
• Monitor document status (issued for approval, information, construction).
• Assist in preparing document packages for client or consultant submissions.
• Archive completed project documents per company procedures.
• Provide required records for audits, inspections and management reviews.

Required profile

• Diploma or bachelor’s degree preferred.
• At least 5 years of document control experience in the construction sector.
• Basic knowledge of document control procedures and filing systems.
• Familiarity with document management systems is an advantage.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet deadlines.

Required skills

• Proficiency in Microsoft Office.
• Experience with PDF software.
• Use of document management systems (e.g., SharePoint, Aconex).