Document Controller – Project Management (Abu Dhabi)

About the role

The Document Controller will establish and maintain a robust document control system for projects in Abu Dhabi, ensuring accurate, timely handling of all project documentation. You will support multidisciplinary teams by managing document flow, compliance and archiving throughout the project lifecycle.

Key responsibilities

• Implement and maintain document control procedures in line with company standards and project requirements.
• Maintain up‑to‑date registers for drawings, technical documents, RFIs, submittals and correspondence.
• Manage document numbering, version control, classification and ensure timely review, approval and distribution.
• Administer EDMS platforms such as Aconex and SharePoint, handling upload, indexing, retrieval and metadata tagging.
• Provide training and guidance to team members on EDMS usage.
• Liaise with engineers, contractors, consultants and stakeholders to ensure document accuracy and completeness.
• Assist project teams in preparing submissions, monitor timelines and flag delays.
• Coordinate with procurement and quality teams for material and approval documentation.
• Ensure compliance with regulatory, environmental and ISO (9001, 14001) standards; conduct regular audits.
• Generate regular reports on document status, overdue items and workflow progress; maintain dashboards and metrics.
• Oversee archiving at key milestones and prepare final documentation packages for handover.

Required profile

• Bachelor’s degree or diploma in Business Administration, Engineering, Information Management or a related field.
• 2–4 years of experience in document control, preferably within construction, renewable energy or large infrastructure projects.
• Certification in Document Control or Records Management is a plus.

Required skills

• Aconex
• SharePoint
• Electronic Document Management System (EDMS)