Executive Assistant (Emirati)

About the role

The Executive Assistant will support senior management in Abu Dhabi by handling high‑level administrative tasks, coordinating schedules, and managing confidential information. This position requires strong organisational abilities, excellent communication, and the capacity to work under pressure in a fast‑paced environment.

Key responsibilities

• Manage executive calendars, schedule meetings, and resolve conflicting appointments.
• Arrange meeting rooms, catering, technical support, and prepare minutes and follow‑up actions.
• Handle incoming and outgoing executive communications, including calls, emails and drafted correspondence.
• Maintain contact lists, databases, distribution lists and prepare presentations, reports and other documents.
• Coordinate domestic and international travel, including flights, hotels, itineraries and travel packs.
• Process executive expenses, receipts and reimbursements in line with company policies.
• Safeguard sensitive information with strict confidentiality and proper document controls.
• Conduct research, support projects and act as liaison with internal and external stakeholders.

Required profile

• Bachelor’s degree in Business Administration, Management or related field (or equivalent experience).
• 0‑5 years of relevant experience depending on education level.
• Strong organisational, prioritisation and multitasking skills.
• Excellent written and verbal communication, able to interact with stakeholders at all levels.
• High level of discretion, professionalism and problem‑solving ability.

Required skills

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Microsoft Outlook
• Calendar management
• Video conferencing tools

What we offer

• Salary based on qualification and experience.
• Housing allowance dependent on marital status and region.
• Employment under the Abu Dhabi Pension Fund.
• Hybrid working arrangement subject to manager approval.