Executive Assistant

About the role

We are looking for a proactive Executive Assistant to provide high‑level administrative and transactional support to fee earners in a fast‑paced legal environment. The role involves managing complex diaries, coordinating global meetings and travel, and acting as a key point of contact for clients and internal teams.

Key responsibilities

• Manage and prioritise fee‑earner diaries, arranging appointments, conferences and meetings across multiple time zones.
• Coordinate travel logistics, visas, accommodation and itineraries while ensuring compliance with the firm’s Travel Policy.
• Support client relationship management, including maintaining the CRM system and assisting with marketing and business development activities.
• Handle financial processes such as onboarding new matters, preparing engagement letters, managing billing cycles, and producing WIP reports.
• Draft high‑quality correspondence, presentations and documents, and oversee document filing and records management using iManage.

Required profile

• Excellent academic background with relevant experience, ideally gained in a law‑firm environment.
• Strong commercial and financial acumen with the ability to work under pressure and meet tight deadlines.
• Proactive, adaptable attitude and the capacity to take ownership of processes and drive change.

Required skills

• iManage
• Aderant
• Microsoft Office
• Videoconferencing
• Tele‑conferencing
• Client office software

What we offer

• Competitive salary and family‑friendly policies.
• Life assurance, private health and dental care for you and immediate family.
• Flexible benefits including retail vouchers.
• One paid day per year to volunteer for a charity of your choice.
• Wellbeing strategy covering physical, emotional, financial and social health.
• Hybrid working model with office and remote flexibility.