Executive Assistant to Chief of Staff

About the role

The Executive Assistant will support the Office of the Chief of Staff, acting as the primary point of contact for internal and external stakeholders. This role ensures smooth administrative operations, manages communications, and assists with strategic projects across Abu Dhabi and other locations.

Key responsibilities

• Handle calls, correspondence, and visitor inquiries; manage office contacts and databases.
• Coordinate liaison activities between the department, university offices, senior leaders, and international sites such as New York.
• Support project monitoring, status reporting, and prepare research reports for the Chief of Staff.
• Process and maintain expense reports, reimbursements, and budget tracking for procurement and payments.
• Provide high‑level secretarial support: draft correspondence, manage calendars, arrange travel, organize meetings and video conferences, and maintain filing systems.
• Assist the team with administrative tasks, including creating org charts, PowerPoint presentations, and supporting business visitors.
• Deliver ad‑hoc business office support as required.

Required profile

• Bachelor’s degree.
• Minimum 5 years of relevant experience, including at least 3 years as an Executive Assistant to a C‑level executive.
• Experience in an international company, higher‑education institution, or governmental body operating in the UAE.

Required skills