Executive Assistant to C‑Suite

About the role

We are looking for a highly organized and proactive Executive Assistant to support our senior C‑suite leadership team in a fast‑paced multinational environment. This role goes beyond traditional administrative duties, acting as a trusted business partner to ensure seamless executive operations and drive strategic initiatives.

Key responsibilities

• Manage complex executive calendars, schedules, meetings and competing priorities.
• Coordinate Executive Committee, Board and senior leadership meetings, including agenda preparation, logistics, documentation, minutes and action tracking.
• Serve as primary point of contact between senior executives and internal/external stakeholders.
• Prepare high‑quality presentations, reports, dashboards, briefing papers and executive correspondence.
• Maintain confidential business information, contracts and executive documentation with discretion.
• Support planning and execution of strategic projects and cross‑functional initiatives.
• Monitor key action items, deliverables and deadlines, ensuring timely completion.
• Arrange domestic and international travel, visas, accommodations, itineraries and expense management.
• Assist procurement activities, approval workflows, vendor coordination and related administrative processes.
• Oversee executive office administration, resources and equipment.

Required profile

• Bachelor’s degree in Business Administration, Management, Communications or a related field.
• 5–8 years of experience providing executive support to C‑suite leaders in a large, fast‑paced organization.
• Proven experience in multinational environments handling sensitive and confidential information.
• Demonstrated ability to build strong relationships with senior stakeholders.

Required skills

• Oracle
• SAP
• ERP
• HCM
• BPM