Executive Assistant to Senior Vice President & Vice President

About the role

The Executive Assistant provides high‑level support to the Senior Vice President (SVP) Real Estate and the Vice President (VP) at Abu Dhabi Airports. Acting as a trusted business partner, the role ensures smooth executive operations, strategic alignment, and effective stakeholder coordination across the department.

Key responsibilities

• Manage and maintain executive calendars, schedule and prioritize meetings, and handle phone calls and correspondence on behalf of the SVP and VP.
• Prepare reports, presentations, invoices, letters, memos, and expense statements; conduct research and create briefing materials for meetings.
• Attend meetings, record minutes, track action items, and follow up on leadership decisions.
• Arrange business travel, including itineraries, purchase requests, travel documentation, and post‑trip requirements.
• Oversee day‑to‑day administrative operations such as purchase requests, office supplies, expense tracking, and basic bookkeeping.
• Coordinate support services provided by office assistants, administrative staff, and drivers, and manage vendor quotations, purchase requisitions, and invoice tracking.
• Plan and execute employee engagement initiatives and corporate events, handling logistics, branding materials, and promotional collateral.
• Support onboarding and offboarding activities in collaboration with HR, IT, and Finance, and manage office relocations and workspace transitions.

Required profile

• Proven experience providing executive‑level administrative support to senior leaders.
• Strong organizational and multitasking abilities with a focus on accuracy and confidentiality.
• Excellent written and verbal communication skills for preparing documents and interacting with internal and external stakeholders.
• Ability to coordinate complex travel arrangements and manage office operations efficiently.

Required skills