Executive Document Control & Administration

About the role

The Executive Document Control and Administration professional will oversee the management, organization, and safeguarding of project documentation for Dubai Holding Land Estates. This central role ensures accurate version control, accessibility, and compliance across a large development portfolio aligned with the Dubai 2040 Urban Master Plan.

Key responsibilities

• Develop and maintain a robust document control system for all incoming and outgoing documents, including drawings, contracts, correspondence, and reports.
• Log, version‑control, and distribute documentation to relevant stakeholders in a timely manner.
• Coordinate with project teams, consultants, and external parties to enforce document control protocols and naming conventions.
• Review and validate documents for completeness, accuracy, and regulatory compliance.
• Maintain document registers, transmittal logs, and metadata for accurate project records.
• Prepare documentation packages for approvals, permits, and handovers.
• Track document status, outstanding submissions, and upcoming deliverables with project managers and design teams.
• Implement workflow approvals to ensure efficient processing within agreed timelines.

Required profile

• Minimum 3 years of experience in document control or administration within real‑estate or construction projects.
• Strong attention to detail and ability to manage large volumes of technical documents.
• Excellent coordination skills to work with multidisciplinary project teams.

Required skills

• Asite
• Aconex
• Sharepoint
• Unifier
• Primavera
• Microsoft Office Excel
• General document management software proficiency